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Retention Guide


In our paperless society, the question of how long to hold on to important paper documents has been questionable for most people. Financial documents or other items of Personal Identifying are first to come to mind. You don't want anything with financial or personal information to get into the wrong hands but how long do you need to keep other important documents?

You do need to save certain documentation for financial and estate planning purposes and organize these documents for accessibility. Some documents you will keep until you pass. While sometimes it seems easier to hang on to everything, the clutter might make it difficult to locate important papers when the need arises. And, even with digital documents, you can still run out of space.

Read the guidelines below to help determine which documents to keep for one year.

Business Documents To Keep For One Year

  • Correspondence with Customers and Vendors
  • Duplicate Deposit Slips
  • Purchase Orders (other than Purchasing Department copy)
  • Receiving Sheets
  • Requisitions
  • Stenographer's Notebooks
  • Stockroom Withdrawal Forms

Personal Documents To Keep For One Year

While it's important to keep year-end mutual fund and IRA contribution statements forever, you don't have to save monthly and quarterly statements once the year-end statement has arrived.